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DEMO HALL Park Hyatt Aviara

Details subject to change.

Demo Hall TABLETOP:

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We WILL provide:

Items below will be placed at your tabletop.

  • Tablecloth and Table Runner with Your Logo

  • A "street sign" with your company name

  • 50" monitor

  • Power

  • Trash can

  • Hotel Wireless Internet

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You DO NOT need:

  • Tablecloth

  • Floor pop up banners (not enough space)

  • Backdrops

  • Any other floor items

  • Alcohol and un-packaged food are not permitted

 

We DO recommend bringing:

  • Tabletop marketing

  • Printed collateral: suggest 200 pieces

  • Branded gifts: suggest 200 pieces

  • Laptop(s)

  • Demo(s) and/or Logo

  • Nice branded, scrolling slideshow

EXAMPLE TABLETOP LOOK AND FEEL
Rendered as example only. Not to scale.

MicrosoftTeams-image (25).png

Demo Hall SCHEDULE:

Update to location: Laviana

Subject to change. Times PT.

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SET UP HOURS

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10.20.22 | 7:00 am - 8:00 am​

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DEMO HALL OPEN HOURS

Please have at least one representative at your table during these times

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10.20.22 | 11:30 am - 2:00 pm: during lunch's dessert and coffee hour

 

AND

 

5:30 pm - 8:00 pm: cocktail reception
and tabletops​

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TEAR DOWN HOURS

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10.20.22 | 8:00 pm - 9:00 pm (no earlier)

SHIPPING:

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Shipment must arrive at the hotel no earlier than three (3) business days prior to the date of the function.

 

Delivery window: Thursday, 10.16.22 – Wednesday 10.19.22

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Items that arrive earlier than this window will be subject to additional holding fees.  

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Please send your tracking numbers to Sponsors@Nth.com
by Thursday, October 13th.  

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Please address the shipping packages as follows: 

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Park Hyatt Aviara Resort 

7100 Aviara Resort Drive 

Carlsbad, CA 92011 

Attn: (Company Name) 

(10/20/22) 

(Nth Generation Symposium) 

(Meredith Ferber) 

 

You will be responsible for the package handling fees set forth by the hotel and listed below. Package will be available for pick up and payment at the front desk. 

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$5.00 per box 

$125 per pallet 

 

Deliveries will not be accepted if the shipper requires assistance from the hotel staff to load or unload materials.  

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Outbound Shipping: Package your items, place your own shipping label and drop the packages at the front desk.

LEAD RETRIEVAL:

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You will receive a complimentary scanning device for lead retrieval at your tabletop.

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The number of devices is based on your sponsorship level:

Platinum: 2

Gold: 1

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Scanners will be dropped off at each tabletop prior to the Demo Hall opening and will be picked up at the end of the event.

 

We will invoice for any scanners not returned.

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Attendee data is emailed to your organization's POC within 5 business days following the event date.

RAFFLE:

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You are welcome to bring (a) raffle item(s) and lead your own raffle so long as sound doesn't affect other tabletops.

 

 

 

You may also turn over raffle items to the raffle table in the demo hall, prior to the drawing. Please tape your business card to the gift if you would like recognition for that raffle item

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SECURITY:

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It is the Exhibiting Partner's responsibility for all items and equipment that are located on site at the conference, included in the Demo Hall.

 

Please do not leave items unattended at your tabletop or the event grounds, including equipment and/or personal items.

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